Information and documentation – Records management processes – Metadata for records

Document Information

GSC Classification OFFICIAL
Access Policy Open
Reference bps86709-0000-00
Alt. Reference
Digital Intelligence and Investigation DII S&R 028
International Standards Organisation 23081
Document Status Current
Primary Classification
Author Organisation International Standards Organisation
Sponsor OrganisationNot Known
Trustee NPTC Standards Working Group,

Copyright Notice Copyright (c) 2016 National Police Technology Council (NPTC) group and the persons identified as the document authors. All rights reserved.


ISO 23081 comprises two parts: part 1 Principles and part 2 Conceptual and implementation issues. Both are applicable to public and private organisations. Principles covers those principles that support and govern records management metadata which apply through time to records and their metadata; all processes that affect them; any system in which they reside; and any organisation that is responsible for their management.

Conceptual and implementation issues establishes a framework for defining metadata elements consistent with the principles and implementation considerations outlined in ISO 23081-1:2006. The purpose of this framework is to:

  1. to enable standardised description of records and critical contextual entities for records,
  2. to provide common understanding of fixed points of aggregation to enable interoperability of records, and information relevant to records, between organisational systems,
  3. to enable re-use and standardisation of metadata for managing records over time, space and across applications.

It also identifies some of the critical decision points that need to be addressed and documented to enable implementation of metadata for managing records. It aims

  • to identify the issues that need to be addressed in implementing metadata for managing records,
  • to identify and explain the various options for addressing the issues, and
  • to identify various paths for making decisions and choosing options in implementing metadata for managing records.


This guidance contains further information covering the principles that support and govern records management and metadata, and how to implement them in any organsation

Normative References

bps86709-0000-00 link

bps86709-0000-00 link



2018-10-22Digital Intelligence and InvestigationInternal assurance through the DPP programme.

Obsoleted By



Standards | DII Programme IntegrationActive


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